Exhibitor Booths

Booth Pricing and Registration

Educational or Non-profit – $300 (Register)
Corporate - $500 (Register)

Price includes:

  • 10' x 10' booth
  • 6' skirted table
  • 2 chairs
  • 1 electrical outlet
  • A sign featuring the exhibitor’s company name

Note: After registering and reserving a booth, an invoice will be sent to you by e-mail. All payments due by February 21.

Cancellations of exhibitor booth space made after February 21 will not be eligible for a refund. 

Additional Exhibitor Opportunities

Please email events@eaststaff.org if you are interested in one of the following opportunities available for exhibitors.

Participant Registration Bags

Provide information about your organization to be included in registration bags.

  • Materials must be received by Friday, February 28
  • We anticipate 210 EAST schools with 10 participants per school (2 adults and 8 students each)

Breakout Sessions

As space allows, you may present your own material during a breakout session. We are accepting proposals through December 20, 2013. See Call for Presenters for more details.

Arrival & Booth Set-Up

Exhibitors are invited to set up booths on Wednesday, March 19, from 8:30 a.m.–1:45 p.m. or on Thursday, March 20, from 7:15 AM–8:30 AM. On arrival, please visit the Registration Booth to receive your registration packet and booth location. Please note that exhibits and booths do not open until Thursday, March 20. 

Suggested Items to Bring

  • Computer(s), monitor(s) and/or projector
  • Extension cords and power strips
  • Decorations for booth
  • Materials to hand out to participants

Internet Options

Wireless Internet is complimentary at the Hot Springs Convention Center. LAN Lines may be purchased for your booth if you require a reliable Internet connection. 

  • Advanced Order - $150 per computer
  • On-Site Order - $300 per computer

The Convention Center does not allow hubs, switches or routers to be brought onsite to connect more than one computer to a computer with Internet access. You will be invoiced for any additional computers if you bring your own device, and they can and will be tracked using IP addresses. If you wish to connect multiple computers to a LAN line, the Convention Center has a limited supply of 8 port network switches for a rental rate of $25.00/day. Bring your own network cables. 

If you make an advance order (prior to the conference), contact Kelli Withers at (501) 620-5009 or mail to her at the Hot Springs Convention Center, 134 Convention Boulevard, Hot Springs, Arkansas 71901.

Exhibitor Agenda

Following is a tentative schedule.

Wednesday, March 19

Time Item Location
9:30 AM - 1:45 PM          Exhibitor Registration / Booth Setup (Optional)*          Registration Desk / Exhibit Hall
2:00 PM - 4:30 PM Opening Plenary (Optional)** Horner Hall

* Please note that exhibits and booths are NOT open on this day but you are welcome to setup in preparation for Thursday's exhibit hall opening. 
**During the Opening Plenary, student awards will be announced for several conference competitions. 

Thursday, March 20

Time Item Location
7:15 AM-8:30 AM Exhibitor Registration and Booth Setup Exhibit Hall
8:30 AM Exhibits Begin Exhibit Hall
8:30 AM-4:00 PM Breakout Sessions See Program
4:30 PM Exhibit Hall Closes Exhibit Hall
5:00 PM-6:00 PM VIP Reception TBA
6:00 PM Banquet* Halls A, B, and C

*During the Awards Banquet, EAST programs will be recognized for their achievements.

Friday, March 21

Time Item Location
8:00 AM Exhibit Hall Exhibit Hall
8:30 AM Exhibits Begin Exhibit Hall
8:30 AM-12:00 PM Breakout Sessions See Details in Program
12:15 PM Closing Session Halls B and C
TBA Booth Breakdown* Exhibit Hall

*Please do not begin booth breakdown until after the Closing session. Thank you.

General Event Information

Visit the EAST Conference home page for general event information, including the event agenda, a map of convention center, a list of hotels providing a Conference participant rate, complimentary airport shuttle, booth accessory and freight handling order forms, and more!  

We look forward to seeing you!

This page was last updated on Thursday, October 24, 2013 at 5:00:44 PM | View update history